What is an ANSI X12 EDI 830 Message?

Find out how the ANSI X12 EDI 830 message is reshaping the procurement process.

The ANSI X12 EDI 830 message is an electronic representation of the planning schedule sent from a customer to a supplier. It follows the ANSI X12 EDI message standards and is an essential document for electronic purchasing processes in the manufacturing or automotive industry.

Manufacturing companies use the EDI 830 format to communicate future demands with their suppliers via EDI. The message represents a forecast that consists of multiple segments containing data and quantity information for the requested materials.

Furthermore an ANSI X12 EDI 830 message can be used to authorize the supplier committing to materials and it can also be used to communicate certain order release information.

Typically the forecasts are prepared in the ERP system by a planning routine (disposition) and exported from there into an ERP-specific data format. With an EDI software this format is then converted into the ANSI X12 EDI 830 messages and send to the suppliers. When received on supplier side the ANSI 830 message will create or update planning schedules also populating information of possible order releases. By that it is specified that a new ANSI X12 EDI 830 message will always replace the schedule of the former planning schedule message.

The ANSI X12 EDI 830 message is created on manufacturer side and is sent to the supplier. Upon receiving the EDI message, the supplier’s receiving system will validate the document against the ANSI X12 EDI 830 specs and sends back a functional acknowledgement (ANSI X12 997 message type). The purpose of a functional acknowledgment is to confirm the receipt of a planning schedule.

ANSI X12 EDI 830 vs EDI 862 message

After an EDI 830 message is received the supplier can receive an ANSI X12 EDI 862 message which is a supplement to the ANSI X12 EDI 830 messages and specifies the future demands in more details. If the supplier is then sending the goods to the manufacturer it will therefore use the ANSI X12 EDI 856 message.

EDI workflow for processing of the ANSI X12 EDI 830 message

In general the documents which are exchanged between EDI trading partners follow a typical sequence of business processes, which depends on the type of industry. The graphic below shows the role of an ANSI X12 EDI standard 830 and which other message types are used in a manufacturing scenario:

ANSI X12 830 — Workflow for the exchange of an ANSI X12 EDI 830 example – Planning schedule in the Automotive industry

Typical problems that appear with exchanging planning schedules originate in exchanging wrong or unknown master data. Whenever data is transmitted inside an ANSI X12 EDI 830 message that is not known in the supplier’s ERP system this will result in an issue that needs manual input:

New parts are planned to be requested where the part identification is not maintained in the system
New dock/gate codes are introduced on customer side but have not been populated in supplier’s ERP

Planning schedules consists of so called segments and elements as specified the ANSI X12 EDI 830 transaction set. An EDI planning schedule message document like ANSI X12 EDI 830 is sent, received, and processed by an EDI solution (either using EDI software on premises or in making use of an EDI Cloud Service). To ensure a smooth, automated process, it is mandatory to follow the accepted ANSI X12 EDI 830 standards or otherwise this may create errors or even prevent the document from ever arriving at the supplier.

A typical ANSI X12 EDI 830 message includes:

Information concerning parts that are ordered (material No., material description)
Several lines specifying dates and quantities of deliveries (What is delivered when?)
Contract-/purchase order number
Material- and/or production releases
Ship to address (plant and dock/gate addresses)

ISA*00* *00* *01*SENDER *01*RECEIVER *231014*1200*U*00401*000000001*0*P*>~
GS*PS*APP SENDER*APP RECEIVER*20231014*1200*0001*X*004010~
ST*830*0001~
BFR*05**12345*SH*A*20231014*20240116*20231014~
N1*SU*SUPLIER NAME*ZZ*11222333~
N3*203 STREET NAME~
N4**ATLANTA*GA*30309~
N1*ST*SEEBURGER AG*ZZ*00000085~
N3*EDISONSTRASSE 1~
N4*BRETTEN**75015*DE~
N1*MI*SEEBURGER AG*ZZ*00000085~
N3*EDISONSTRASSE 1~
N4*BRETTEN**75015*DE~
LIN**BP*MATERIAL1*EC*ENGINEERING1*DR*001~
UIT*EA~
REF*SI*ASN1~
PER*SC*SEEBURGER INFO*TE*+49(7525)0~
ATH*FI*20231014*4918500**20231014~
ATH*MT*20231114*5005500**20240116~
ATH*PQ*20231014*4864500**20231112~
SDP*N*Z~
FST*16500*D*D*20231219~
FST*16500*D*D*20240102~
FST*16500*D*D*20240109~
FST*15000*D*D*20240116~
SHP*01*15000*050*20230907~
REF*DO*DELIVERY ORDER~
SHP*02*4864500*051*20231014~
CTT*1~
SE*28*0001~
GE*1*0001~
IEA*1*000000001~

Exchanging planning documents via ANSI X12 EDI 830 for customer and supplier:

Reduces employee workload

as data has not to be typed in manually

Preventing errors

as data is generated automatically by the system w/o human interaction

The entire data exchange becomes paperless

reducing administrational overhead

Time savings

allow companies a better focus on strategic tasks

Delivery planning is done quicker and less prone to errors

Wrong or missed deliveries because of human errors are avoided meaning better supplier ratings

Automatic integration of delivery schedule saves time and reduces costs

Less interaction with supplier is necessary as typing errors are avoided

Update to the planning can be communicated quicker so out-of-stock or over delivery scenarios are less likely

The ANSI X12 standard is very common in the NAFTA region. In contrast to that EDIFACT and VDA message types are used in EU or ASIAN regions. In these regions EDIFACT standards are more common. The EDIFACT DELFOR (DELivery FORecast) message is used in particular for exchanging delivery schedule information. VDA messages are mostly used in the automotive industry. Here VDA 4984 and VDA 4905 are representations of delivery schedule messages serving a similar purpose.

When you look into replacing an outdated EDI solution you worked with so far, you should evaluate all options how to operate your next generation EDI solution. With SEEBURGER you have all options including on-premises as an in-house operation, or booking it as an EDI Cloud Service in the SEEBURGER Cloud or in public cloud environments like the ones from Google, Azure, AWS etc.